General Ledger Instant Check

The instant check feature allows the user to immediately print a system-generated check. When the Instant Check button is pressed, the following window appears:

The upper half of the window is devoted to the body of the check. The lower half is where the offsetting transaction information is displayed.

Payee

Add the name and address of the payee for the check. If the payee is a customer, vendor, or employee stored in one of the system file, the name and address information can be retrieved by pressing the lookup button and selecting from a comprehensive list.

Check Number

Enter the number of the next available check in the printer.

Date

Enter the date to be printed on the check. The default will be today's date.

Amount

Enter the total check amount. This will be treated as a debit transaction to the indicated checking account.

Fiscal Period

Enter the fiscal period to which the check and its offsetting transaction(s) should be posted. The default will be the Current fiscal period.

Checking Account

Enter the GL Account Number of the checking account from which to draw the funds for the check. The default will be the tailored accounts payable checking account.

Detail

This list box will display the transactions entered to offset the amount in the check body above. The check window cannot be saved until the total of the transactions matches the check amount.

Add/Change/Delete (Buttons)

Use these buttons to add, modify, or delete transactions to offset the check amount. The screen used to enter the transactions is the detail screen defined in GL Transaction Detail Entry.

Print Check Now! (Button)

When the check body has been completed and the transaction line item(s) match the check amount, click on this button to print the check. The following screen will come into view.

Select the number of copies to print or whether the system should generate an Alignment check. The system will immediately show the paper swap reminder, allowing the user to place blank check stock in the printer. The check will then be printed and once again the paper swap reminder will display, allowing the user to remove the check stock and replace it with blank paper.

Once the check has been generated, it will show up in the list box with other unposted GL Transaction Groups, and can be proof listed and posted using GL Transaction Entry.

Print Envelope (Button)

Clicking this button will allow an envelope to be printed for the entity in the Payee fields.