Health Coverage Reporting

As part of the Affordable Care Act, employers are required by law to report their expenditures for health care coverage on behalf of their employees. The forms for reporting this information can be produced by the software. As with any government forms, these forms may be subject to future changes. A-Systems will continue to update the forms as necessary.

In order to access this feature, select Payroll > Reports > Health Coverage Reporting. The following window will come into view:

Use this window to review each employee's settings and to print the appropriate forms.

Employer Type

This setting will dictate which series of forms will be printed.

Small Employer (Fewer than 50 full time employees) (radio button)

Select this option and the information tabs on the right will include information for Forms 1095-B and 1094-B. These are the forms required of smaller employers who employ fewer than 50 full-time employees.

Applicable Large Employer (50 or more full time employees) (radio button)

Select this option and the information tabs on the right will include information for Forms 1095-C and 1094-C. These are the forms required of larger employers who employ 50 or more full-time employees.

Reporting Year

Indicate the tax year to be reported.

As an employee is highlighted in the employee list box, the tabbed information will be filled in with that employee's information for the indicated reporting year. Some of the information is read-only and cannot be changed here. Other information can be modified in this window in preparation for printing the forms.

Refer to the reporting instructions provided by the IRS for more information about the specific requirements.