Utilities: Recalculate Payroll Totals

The Recalculate Payroll Totals program will recalculate Quarter to Date and Year to Date totals for a selected group of employees. Payroll transactions will be totaled for the selected year and will be entered into the Quarter to Date and Year to Date fields for the selected employee(s). Select Recalculate Payroll Totals from the Utilites menu and the following screen will come into view.

Date Range

The user can choose to recalculate Payroll Totals for a a range of years or a single year.

Select Date Range (check box)

Select this box to limit the recalculation to a single year or range of years.

From

Select the first year in a range of years or the desired year.

To

Select the last year in a range of years or the desired year.

Employees

The user can choose to recalculate Payroll Totals for all employees, a range of employees, or a single employee.

Select Employees (check box)

Select this box to limit the recalculation to a single employee or range of employees.

From

Selects the first employee in a range of employees or a single employee. To select a limited number of employees, enter the first employee's ID number or name in the range of numbers or press the lookup button and the Employees screen will come into view. Highlight the desired employee and press the Select button.

To

Selects the last employee in a range of employees or a single employee. To select a limited number of employees, enter the last employee's ID number or name in the range of numbers or press the lookup button and the Employees screen will come into view. Highlight the desired employee and press the Select button.

Proceed (button)

Press the Proceed button to continue this process and recalculate Payroll Totals.

Close (button)

Press the Close button to cancel this process and return to the main screen

Overwrite User-Supplied Totals (check box)

Using the Employee Record Entry screens, the user can manually change Quarter to Date and Year to Date figures for individual employees. If this box is checked, those user-supplied figures will be overwritten with figures calculated from the actual payroll postings.