Accounts Payable: Reports

Posted Invoice Analysis
 AS OF Invoice Analysis
 Subcontract Report
 Subcontract On-Screen Review
 Vendor Lists
 1099 Forms
 Sales Tax Report by State

There are five Accounts Payable Reports available. They are accessed through Reports on the Accounts Payable Main Menu.

Posted Invoice Analysis

This program produces a listing of all invoices whether paid (closed) or unpaid (open) for a single vendor or subcontractor or for all vendors and subcontractors. A Payables Aging Analysis is included for each vendor. This report may be used to facilitate invoice payment selection or to print a Payables History Listing which is used mainly for reference and archival purposes. Following any complete listing of vendor accounts, a Cash Requirements Analysis may be printed, if desired. This report shows how much money will be required to pay bills over the next 120 days using each of four different payment strategies.

Four reports will be printed

AS OF Invoice Analysis

This option will generate reports of Accounts Payable invoices which were open AS OF a certain date. The AS OF date will be a selected fiscal period. The report can be limited by Invoice Type, by Vendor, or Job.

A standard report format is available that shows detailed information for each Vendor with open invoices. A summary report format is available that shows the totals of all open invoices for each vendor.

Subcontract Report

This option is used to produce a listing that is the equivalent of the Invoice History Listing for subcontractors. The Subcontract Report contains information about subcontractors on a job. This information includes past payments, backcharges, retention, check numbers, and dates. This report may be used to determine a payment schedule for subcontracts.

A detailed listing of every voucher and change order that has been entered into the system for each subcontract will be printed. All entries are totaled to give the current payment status. A summary listing prints a one line summary of the current payment status.

Report Description: Subcontract Status Report
Report Sample: Subcontract Status Report

Subcontract On-Screen Review

This program displays an on screen review of the payment status of any subcontract.

Vendor Lists

The Vendor Listings program is used to obtain any one of five vendor listings. The reports include alphabetical, numerical, address,detail listings and labels.

The following five reports are available:

1099's

This option allows 1099 forms to be printed for all vendors or for a single vendor. The information to be held on the 1099 form may also be edited through this option.
 Report Sample: 1099

Sales Tax Report by State

This option prints a report showing Sales Tax totals for a given range of dates for a given state. This report can be helpful in reporting to the state taxation authority how much sales tax was paid on all invoices incurred during the selected time frame.

Report Description: Sales Tax Report by State
Report Sample: Sales Tax Report by State