Accounts Payable: Subcontract On-Screen Review Accounts Payable: Subcontract On-Screen Review
The Subcontract Status Review option is an on-screen method of reviewing the payment status of a subcontract. After selecting this option from the Accounts Payable Report Menu, the following screen will come into view.
Enter one or more letters of the name of a subcontractor to review. The accounting system will automatically browse through the list of names and display the name(s) selected.
The Job number is listed in this column
The Cost Code is listed in this column.
The Subcontractor Name is listed in this column.
The Current Contract amount is listed in this column
The Cost To Date amount is listed in this column
Highlight the desired Job, press the Review button, and the Subcontract Review screen will come into view.
When this button is pressed, the screen closes.
Help (button)
see How to use help
Highlight the desired Job and press the Review button. The following screen comes into view. The General Information tab is selected by default. The information in this screen is to view only. It cannot be changed from this screen.
Job ID
The project number and name are listed in these columns.
Cost Code
The cost code number and name are listed in these columns.
Subcontractor
The Subcontractor name and number are listed in these columns.
The net amounts (not including retention) of all billings for the contract are listed. Not paid amounts have not been paid and are not marked for payment. Scheduled amounts are not paid, but are marked for payment. Paid amounts are the amounts that have been paid on the contract. The Total reflects the total not-paid, marked for payment, and paid amounts.
Net Billings
The net amounts (not including retention) of all billings for the contract are listed in this row.
Retention Billings
The retention amounts of all billings for the contract are listed in this row.
Backcharge
The total amounts of all backcharges from this subcontract against other subcontracts or G/L accounts are listed in this row.
The retention amounts of all billings for the contract are listed. Not paid amounts have not been paid and are not marked for payment. Scheduled amounts are not paid, but are marked for payment. Paid amounts are the amounts that have been paid on the contract. The Total reflects the total not-paid, marked for payment, and paid amounts.
Retention Withheld
This field shows the total amount of Retention Withheld on subcontract invoices.
Retention Billed
This field shows the amount of retention which has been selected for payment or billing
Retention Remaining
This is the retention that has been held and has not been paid or marked for payment.
Original Contract
This is the original budget before change orders.
Change Orders
This field is the total change order amounts that affect the contract.
Current Contract
This is the original budget plus any change orders.
Gross Amount Billed
This is the total amount which has been billed to date.
Remaining to be Billed
This is the contract amount less the current billed and backcharged amounts. This is the amount for which the subcontractor will still submit bills.
View Subcontract Information (button)
Click this button to see more information about the selected subcontract. The following information will appear:
This information is all entered on the Budget tab of the Job Setup window.
Press the Invoice Detail tab and the following screen comes into view. The data in this screen is for information only. It is not possible to modify any entries from this screen. This is a listing of all the invoices on the selected subcontract.
This column contains the number assigned to this invoice as it was entered in the system.
This column contains the number listed on the invoice.
This column contains the date of the invoice.
This column contains the quantity from the invoice, if any.
This column contains the gross amount of the invoice.
This column contains the amount of any Retentions withheld.
This column contains the amount of Backcharges made previous to this invoice.
This column contains the net amount of the invoice.
This column contains the amount paid on the invoice.
This column contains the Retention paid or marked for payment.