Accounts Receivable: Unit Price Billing Accounts Receivable: Unit Price Billing
The accounting system offers the option of Unit Price Billing which allows the user to track costs according to the number of units done on a Job. By tracking the units used by subcontractors and updating invoices, an AR Billing can easily be generated. For example: Invoices are generated for 10,000 of 25,000 cubic yards of asphalt poured, or 1500 feet out of 2000 feet of pipe laid and the customer receives an invoice for the agreed amount.
Select Unit Price Billing from the Accounts Receivable menu and the following screen comes into view.
Jobs are sorted by Job ID and by Job Name. Only Jobs with Unit Price Billing selected in Billing Phases in Job Setup will show up in black. Select the Show Unit Price Billing Jobs Only check box to hide all Jobs without Unit Price Billing.
When the Update Billing button is pressed the following screen comes into view.
All the subcontract amounts associated with this billing are displayed on this screen.
Item - This is a number assigned to each Unit Billing.
Description - This is the description entered in Job Setup.
Est. Quantity - This is the estimated quantity of material that will be needed to complete the Job.
Prior Billings - This is the total amount of material or work that has already been done and paid for.
Current Billing - This is the field that will be updated when the Edit Billing Line Item button is pressed.
Cost Code - This is the Cost Code associated with the Unit.
Subcontractor - This is the name of the Subcontractor responsible for the work done with this Unit.
Edit Billing Line Item (button)
When the Edit Billing Line Item button is pressed, the following screen comes into view.
The only field available for editing is the Current Billing field. Enter the number of units for which this billing will be processed. To Insert or Change a Billing Phase see Job Setup Billing Phases.
Press the Print Statement button to print a Statement of Work Done to Date. The statement shows prior and current billings, billed to date amounts, and remaining quantities for each item. See Statement Sample.
The Print Vouchers button will print a Voucher for each of the line items for each subcontractor. See Voucher Sample.
When the Generate Invoices button is pressed, the following screen comes into view.
Enter the Batches from where the invoices will be posted. Press the Proceed button to add the Invoices to the designated Batches. For more on Batches see Batch Management.
Deleting a Unit Price Billing
To delete a Unit Price Billing, the unposted Invoices created in Accounts Receivable and Accounts Payable must be deleted first.
A sample Unit Price Billing Voucher
