Import General Ledger Transactions

Third party transactions can be imported into the accounting system. The General Ledger Import Transactions screen is accessible from the General Ledger Transactions screen by pressing the Import Invoice button on the main screen. The following screen comes into view.

Add (button)

See Adding or Changing an Import Source

Change (button)

See Adding or Changing an Import Source

Delete (button)

Press the Delete button and the highlighted source will be deleted.

Preview (button)

Once the import source has been defined and selected, press the Preview button to see what the Imported Transaction will look like. If there are errors, an error screen with appropriate error descriptions will come into view. Otherwise, the preview screen on the right will be filled with information from the import file.

If the information in the preview window correctly represents the transactions to be imported, click the Import button and the transactions will be inserted into the highlighted invoice Batch.

Adding or Changing an Import Source

Press the Add or Change buttons and the following screen comes into view.

Source Name

This is the name of the import source. There must be a name or the source will not be saved.

ASCII Import File Format

Choose the format of the import file. Choose from Comma Delimited, Tab Delimited, or Fixed Position.

Date Field Format

Choose the form of the date that is desired. Click on the down arrow to select from the possible choices.

Import File Name

Enter the name of the file to be imported or click the lookup button and select the file. Below this field is a box that displays the field number and field contents.

Add (button)

Press the Add button to add a field to the box. The following screen will come into view.

Enter the correct contents of the field and press OK.

Change (button)

Press the Change button to change the field contents.

Delete (button)

Press the Delete button to erase the field contents.