Superintendent Job Overview Superintendent Job Overview
The Superintendent Job Overview program displays a breakdown of the costs for each Job. The jobs are limited to those jobs assigned to the selected superintendent.
When Superintendent Job Overview is selected from the Overview menu, the following screen will come into view.
Enter the name of the Superintendent and Password (the password is set in User Information). Press the Ok button. The following screen will come into view. Only the jobs assigned to this superintendent will be displayed .
Include Inactive Jobs (check box)
Check this box to display all jobs for this Superintendent including inactive jobs.
View Job (button)
The View Job button displays the Costs for each job. For more information, see Active Job Cost Overview.
Print Summary Reports (button)
Press the Print Summary Reports button and the Job Summary Reports screen comes into view
This button closes the program and returns to the main screen.
Help (button)
see How to use Help
This program allows the superintendent to track the progress of jobs in detail and analyze the costs. Accurate, current, and immediate, Job Cost Overview allows for the analysis of what is really happening on every phase of every job. Cost overruns can be spotted early and controlled. The progress of every phase can be monitored to allow wise, realistic scheduling and avoid costly delays. The Job Costs are broken into the individual categories.
Pushing the View Job button brings the following screen into view. The Budget & Costs tab is selected by default.
View Cost Code
Press the View Cost Code button and the View Cost Code screen comes into view.
Print Detail Listing
Press the Print Detail Listing button and the Job Cost Detail Listing screen comes into view.
Use Projected Costs minus Costs to Date for Remaining Costs (check box)
Check this box if Projected Costs are to be used to calculate Remaining Costs.
Print Job Summary (button)
Press the Print Job Summary button and the Job Summary Reports screen comes into view.
Print Analysis
Press the Print Analysis button and the Job Analysis Reports screen comes into view.
Press the Breakdown tab and the following screen comes into view. This screen is for information only. Changes may not be made from this screen. The Breakdown tab lists the cost, budget and percent of variance for the six individual cost categories (Labor, Materials, Subcontract, Equipment, General and Burden), and shows the total overall cost.
Graphs on the Breakdown Tab
This tab displays a graphical representation of the budgets, costs and projections for this job.
Sharing Graphs With Others
Any graph can be easily shared with others by either copying it to the clipboard, saving it as an image file or immediately printing it to the default printer. Simply right-click on the graph and select the desired option. To include the graph in an email, right click and select Copy, open an email message, right click and select Paste.
Viewing Dollar Amounts
To see the dollar amounts represented by the displayed bars, simply hover the cursor over one of the bars. A tip like this one will be displayed:
The dollar values of the displayed bars are shown.
Graph Legend & Settings
As shown on the graph legend, Cost figures are represented by a gold bar, Budgets by a blue bar, and Projections by a green or red bar, depending on whether the code or cost type is projected to go over budget. Red bars indicate a projection that is greater than the budget amount.
Summarized by Cost Type (radio button)
This graph has only six entries, Labor, Material, Subcontract, Equipment, General and Burden. Costs, Budgets and Projections are listed for each.
Detailed by Cost Code (radio button)
The graph displays a maximum of 10 cost codes at a time, looking something like this:
To scroll down to see more cost codes, click the down arrow to move down one code or the double down arrow to move down one page.
Viewing Cost Code Details
From the Costs by Cost Code tab, the user can drill down to view cost code detail by highlighting the desired cost code and clicking the View Cost Code button at the bottom of the tab. From the Breakdown tab, the detail for a desired cost code can be displayed by simply clicking on the displayed bars for the desired job.
Flatten Graph (Set Budgets at 100%) (checkbox)
Some cost codes may have a much larger budget than others. If this is the case, the bars on the graph might be less meaningful. For example, if one cost code has a budget of $185,000, and another has a budget of $1,550, the bars for the larger cost code will appear as normal, but the bars for the smaller cost code will be so small as to be practically meaningless. To see a more realistic comparison of these cost codes check this box. The blue Current Budget bar will now be set at a constant 100%, with the green/red Projected Cost bar representing the Projected Cost as a percentage of the budget and the gold Costs to Date bar representing the Costs as a percentage of the budget.
If the box is checked, the graphs will be changed to look something like this:
Press the Subcontracts tab and the following screen comes into view. The Subcontracts for the selected job are displayed. The Subcontractor, Cost Code, Current Contract amount and Costs to Date are listed.
View Subcontract (button)
Press the View Subcontract button and the View Subcontract screen comes into view.
Press the P/O (Purchase Order) tab and the following screen comes into view. All open Purchase Orders for the selected job are listed in Vendor numerical order.
View Purchase Order (button)
Press the View Purchase Order button and the View Purchase Order screen comes into view.
All notes associated with this Job are listed here.
Insert or Changing a Note
All Attachments associated with this Job are listed here.
Inserting or Changing an Attachment
See Adding or Changing an Attachment
When the View Cost Code button is pressed, the following screen comes into view. This screen displays information about the highlighted cost code.
View Transaction (button)
Pressing this button will cause the program to display information about the highlighted transaction. For more information, see View Transaction.
Press the View Purchase Order button and the following screen comes into view. This screen displays information about the highlighted purchase order.
When the View Subcontract button is pressed, the following screen comes into view. This screen displays information about the subcontract.
View Invoice (button)
This screen displays information about the highlighted invoice. For more information, see Accounts Payable Overview.