Generate Purchase Orders Generate Purchase Orders
Purchase orders may be generated at any time after entry, regardless of whether they have been reconciled.
To generate purchase orders, select the Generate Purchase Orders option from the Purchase Order Main Menu. The following limit screen will come into view.
If the Select PO Numbers box is unchecked, all Purchase Orders will be selected. One Purchase Order or a range of Purchase Orders may be printed. If only one Purchase Order is desired, enter the number of that Purchase Order in the From and To fields.
Select PO Numbers (check box)
Activates the ranges defined on the next lines. This option may be used to limit the number of Purchase Orders or print one Purchase Order.
From
Enter the first Purchase Order number. Press the ellipsis and select the desired Purchase Order number.
To
Enter the last Purchase Order number. Press the ellipsis and select the desired Purchase Order number.
Purchase Orders may be flagged as having been printed during previous Purchase Order generation. It may be desirable to print only newly entered Purchase Orders. This selection field allows the printing of previously unprinted Purchase Orders, previously printed Purchase Orders, or all Purchase Orders. Unless otherwise specified, only unprinted Purchase Orders will be generated.
Unprinted Purchase Orders Only (radio button)
This option prints Unprinted Purchase Orders Only.
Printed Purchase Orders Only (radio button)
This selection field prints previously printed Purchase Orders.
All Purchase Orders (radio button)
This selection field prints all Purchase Orders
Flag Purchase Orders as Printed after Printing (check box)
Purchase Orders may be flagged as having been printed during a previous Purchase Order generation.
During invoice entry, a Purchase Order number may be entered or the field may be left blank. If prenumbered Purchase Order forms are used, it is possible to automatically number all of the Purchase Orders according to the numbers on the forms. This selection field allows the assignment of Purchase Order numbers sequentially for a Purchase Order with a blank Purchase Order field only, for all Purchase Orders (replaces previous Purchase Order numbers), or for no Purchase Orders. Unless otherwise specified, unnumbered Purchase Orders will be assigned a new Purchase Order number.
Assign Numbers to Invoices with a Blank Purchase Order # Field (radio button)
This selection field assigns Purchase Order numbers sequentially for invoices with a blank invoice field only.
Assign Numbers to All Purchase Orders (replace previous numbers) (radio button)
This selection field assigns Purchase Order numbers sequentially for all Purchase Orders (e.g. it replaces previous Purchase Order numbers). If Purchase Orders are to be renumbered, the beginning Purchase Order number should be entered.
Do Not Assign Any Purchase Order Numbers (radio button)
This selection field allows Purchase Orders to be printed using numbers assigned during Purchase Order entry.
Beginning Invoice Number
Enter the number of the first invoice for the Purchase Orders.
A dummy Purchase Order may be printed to align the printer. If this button is not pressed, this alignment feature is bypassed.
