Purchase Order Menu Purchase Order Menu
These options are accessed on the Purchase Orders Main Menu.
Enter Purchase Orders
Generate Purchase Orders
Print Purchase Order Listing
Recalculate Committed Costs
Reconcile with Packing Slip
This option allows entry and editing of purchase orders. Purchase Orders may be edited at any time, even after partial reconciliation and posting. Purchase Orders may also be deleted through this option. The Purchase Orders are stored in the Purchase Order File.
This program prints the Purchase Orders to be sent to vendors. The information is taken directly from the Purchase Order File. Purchase Orders may be generated at any time. If desired, a Purchase Order may be edited and generated again. Purchase Orders may be printed on preprinted forms or on blank paper.
All Purchase Orders in the Purchase Order File may be listed. Purchase Orders that have been entered, but not generated, can be included. Purchase Orders that are generated, reconciled with pack slip, and/or reconciled with Accounts Payable invoices may also be included in this listing.
Committed costs are a summary of all Purchase Orders outstanding against each job and associated cost codes. During normal system use, all committed costs are automatically updated. This program allows committed costs to be rebuilt if they are incorrect.
This options allows for Purchase Orders to be reconciled with the Packing Slip in the actual shipment. This is very useful if the quantity received is different than the quantity ordered.