Setup: Cash Sales
This screen is accessed from the Accounting Options on the setup menu. It is the last tab on the screen.
Default G/L Accounts
For any of the Default G/L Accounts, enter the account number or press the lookup button and the General Ledger Accounts screen will come into view. Highlight the desired record and press the Select button.
Cash Drawer Account
This account stores the balance of all the money currently in the cash drawer.
Cash Transit Account
When money is moved from the cash account to the vault or vice versa, its balance can be stored in this account during the transfer.
Cash Vault Acocunt
This account stores the balance of all the money stored in the cash vault.
Merchant Services Account
When cash register receipts are posted, this account will be debited with the total of all credit card sales.
Default Tax Code
Enter the Tax Code that should be the default when adding new Cash Register sales.
Hardware
Cash Drawer
Select the type of cash drawer that is attached to the computer. The cash register program will then be able to open the drawer when payment is received during a cash sale.
Receipt Printer
Select from the printer list the name of the printer to which cash register receipts will be printed from this computer.
Receipt Paper
Select the type of paper that will be used in the selected Receipt Print. Letter will print a full letter-sized receipt, 3" Roll will print a traditional cash register receipt on 3" wide receipt paper.
Auto Creation of Tax Payment Invoices
If these fields are filled, the software can create an A/P Invoice for payment of collected sales taxes each time a batch of Cash Register Sales is posted. If no Vendor ID or an invalid Vendor ID is selected, no Invoice will be created. If an invoice for the selected vendor(s) already exists, a line item for the tax liability will be added to that invoice.
A/P Batch for Invoices
Enter the Batch ID where the AP Invoice should be created.
Vendor ID
Enter the Vendor ID to whom Sales Taxes collected should be paid.
Receipt Message
Enter a generic message that will show up on every receipt generated at the time of a cash register sale.