General Ledger: Budgets General Ledger: Budgets
The Budget screen allows budgets to be entered for each account for any of the accounting periods in the system. In order for the system to automatically calculate budgets for all periods in the fiscal year or prompt during manual distribution, it needs to know the first and last periods in the fiscal year. After selecting Budget from the General Ledger Main Menu, the following screen will come into view.
Enter the First and Last Period of the Fiscal Year or press the lookup button for First and Last Period of Fiscal Year and the Fiscal Period Maintenance screen will come into view.
Print a Budget Listing (button)
This button brings up the Budget Proof Listing screen.
Change Budget (button)
see Changing an Account Budget
This button closes the program and returns to the main screen.
Press the Change Budget button and the following screen comes into view.
When all desired changes have been made, press the OK button and the previous screen will come into view.
The General Ledger Account number and description will be displayed.
This field is the annual budget. The Budget and Percent amounts are calculated based on this figure. Enter the desired budget amount. The following screen will come into view.
Evenly (button)
Distributes the new budget evenly among all fiscal periods.
Percentages (button)
Distributes the new budget according to the current percentages among all fiscal periods. If the Percentages button is pressed and the Percentages are currently set to zero, the following screen comes into view.
If the Manually button is pressed, the previous screen comes into view.
Fiscal Period
The name and number of all fiscal periods composing the annual fiscal period are displayed.
Budget
This field contains the dollar budget amount for the corresponding fiscal period. Enter a dollar amount in this field or a corresponding percent and this field will be calculated.
Percent
This field contains the percent of the annual budget for the corresponding fiscal period. Enter a corresponding amount and this field will be calculated.
Highlight a record and press the Change button. Enter the desired Budget and/ or Percent amount.