Fiscal Period Maintenance Fiscal Period Maintenance
The accounting system allows an unlimited number of open books to be maintained on the system at once. The Fiscal Period Maintenance program allows these accounting periods to be defined and maintained.
The Fiscal Period Maintenance program is used to enter or edit Fiscal Period information. Select Fiscal Period from the General Ledger Main Menu. The following window will come into view after Fiscal Periods has been selected from the General Ledger Main Menu:
Click on any column header to sort the listed Fiscal Periods.
Set as Current Period (button)
Press the Set as Current Period button to set the highlighted Fiscal Period as the current Fiscal Period. The Current Fiscal Period will be marked with a check in the leftmost column.
Add (button)
Press the Add button to add one or more Fiscal Periods at a time. For more information, see Adding Fiscal Periods.
Change (button)
This buttons allows the user to change an existing Fiscal Period. Highlight the desired Fiscal Period and press the Change button. For more information, see Changing a Fiscal Period.
Delete (button)
This button allows the user to delete an existing Fiscal Period. Highlight the desired Fiscal Period and press the Delete button. Only the latest Fiscal Period can be deleted. If transactions exist during the selected Fiscal Period, it cannot be deleted. If the Fiscal Period can be deleted the following screen will come into view.
Show Open Periods (check box)
Select this option to show all open Fiscal Periods.
Show Closed Periods (check box)
Select this option to show all closed Fiscal Periods.
Show Locked Periods (check box)
Select this option to show all locked Fiscal Periods.
Close Tagged / Open Tagged (buttons)
Place a checkmark in the first column of the list box on one or more fiscal periods, then click one of these buttons to close all the tagged periods or open all the tagged periods.
This button closes the screen and returns to the previous screen.
Help (button)
see How to use help
When the Add button is pressed the following screen comes into view.
Number of Fiscal Periods to Add
Enter the number of Fiscal Periods to be added or use the arrows to select the correct number.
Starting Month
The month listed here will be the month following the last Fiscal month currently available.
Starting Year
The year listed here will correspond to the next Fiscal month to be inserted. For example: If June 2020 fiscal period already exists, the Starting Month will be July and the Starting Year will be 2020.
Last Month of Fiscal Year
The Last Month of the Fiscal Year will be displayed here. The Last Month will be created as Year End 2020.
Proceed (button)
Press the Proceed button and the specified number of Fiscal Periods will be created. When the process is complete, the following message will appear.
This option allows accounting period attributes to be changed. A miscellaneous period at fiscal year end is always created to hold the year-end adjustments. Press the Change button and the following screen comes into view.
This is the description of the Fiscal Period. For example: January 2020.
This is the first date of the Fiscal Period. Enter the date, use the arrows, or press the lookup button. If the lookup button is pressed, a Calendar will come into view. Highlight the date and press the Select button.
This is the last date of the Fiscal Period. Enter the date, use the arrows or press the lookup button. If the lookup button is pressed, a Calendar will come into view. Highlight the date and press the Select button.
This is the description of the Fiscal Period that will appear on reports. Example: JAN20
Enter the payroll quarter or use the down arrow to select the quarter.
Select this option to mark the Fiscal Period as open. The system will not allow transactions to be made to a period unless it is marked as open.
Closed (radio button)
The system will not allowed new transactions to be posted to a closed Fiscal Period. A Fiscal Period may be marked as closed when all transactions have been entered.
Locked (radio button)
The system automatically locks a period when the detail is removed. That means that although reports may be generated for the period, new transactions or adjustments may not be made to that period. A Locked status is set by the system and may not be altered.
Year End Closing Period (check box)
Check this box if the Fiscal Period is a Year End Closing Period.