Fixed Asset Report Fixed Asset Report
This report allows the user to generate a listing of specific assets. It can be accessed byselecting General Ledger: Reports: Fixed Asset Report. When Fixed Asset Report is selected, the following screen will come into view.
Click on any column header to sort the listed items. This will be useful when the list of reports has grown.
Add or Change (button)
To modify the information used in generating the report, press the Add button or highlight the desired report title and press the Change button. For more information, see Add or Change a Detail Listing.
Press the Delete button and the following screen comes into view. Press the Yes button and the highlighted record will be deleted and the previous screen comes into view. If the No button is pressed, the program returns to the previous screen.
To print a report, press the Print button. For more information, see Printing Reports
Note: If the message "Nothing to Print" comes into view when the Print button is pressed, there are two main causes:
A. There is no information within the selected limits. Remove all limits, then, one at a time, reinsert the limits. If the report still will not print, insert a new report title.
B. No report title is selected. The report title is used to store the selected limits. A report title must be selected in order for the report to print.
Report Description
Report Sample
This button closes the program and returns to the main screen.
Help (button)
see How to use help
Add or Change a Fixed Asset Report
Press the Add or Change button to add a or modify a Fixed Asset Report and the following screen will come into view.
Report Title
The title of the report. Warning: The title is used to store the selected limits. If no title is entered for the report, the message "Nothing to Print" will come into view when trying to print the report.
Use these fields to select which assets will show on the report.
All, Range, List (radio buttons)
Select the All radio button to print all fixed assets. Select Range to enter a range of Assets in the From and To fields. Select List to report on a list of selected Assets.
These fields will be available if the Range radio button is selected.
From
Selects the first asset in a range of assets or a single asset. Enter the asset number or press the lookup button and the Equipment File Maintenance screen comes into view. Highlight the desired asset and press the Select button.
To
Selects the last asset in a range of assets or a single asset. Enter the asset number or press the lookup button and the Equipment File Maintenance screen comes into view. Highlight the desired asset and press the Select button.
Edit List (button)
Click the Edit List button to add or remove assets from the list of assets to be included in the report. The following screen will come into view.
Retrieve a Saved List / Save This List for Future Use (buttons)
Use these buttons to save the current list of included records for future use, or to retrieve a previously saved list. See Saved Report Limit Lists for more details.
Available Records
All Available Equipment IDs that are not included in the list are displayed in these columns.
Included Records
All Included Equipment IDs are listed in these columns. Use the arrows to move selected records or all records between the Available and Included areas.
Include Assets that have been sold (check box)
If this box is not checked, the system will exclude any assets that have been sold.
Select Class Codes (check box)
Activates the ranges defined on the next lines. This option may be used to limit transactions to a particular Class Code or range of Class Codes. To limit transactions to a single Class Code, enter that period in both the From and To fields.
From
Selects the first period in a range of Class Codes or a single Class Code. Enter the Class Codes or press the lookup button and the Class Code Maintenance screen comes into view. Highlight the desired record and press the Select button.
To
Selects the last period in a range of Class Codes or a single Class Code. Enter the Class Codes or press the lookup button and the Class Code Maintenance screen comes into view. Highlight the desired record and press the Select button.
Select whether the report should be sorted by Asset ID, Asset Description or Purchase Date.
Select either the Current Month or enter the desired month in the available field.
Readability Bars (check box)
Select this option to add Readability Bars to the generated Report. Click the color box to select the Readability format. The following screen will come into view.
Select the Readability Bar color or press the Define button to select a Custom Readability Bar color.
Portrait (radio button)
Specifies how the report is positioned on the page when printed. Portrait is the standard. Portrait is printed vertically.
Landscape (radio button)
Specifies how the report is positioned on the page when printed. Landscape is printed horizontally.
Click this button to save the current settings and print the report immediately, without having to return to the Report Title browse window.
Asset ID
The Asset ID will be displayed here.
Description
The Asset Description will be displayed here.
Class Code
The Asset Class Code will be displayed here.
Purchase Date
The Asset Purchase Date will be displayed here.
Salvage Value
The Asset Salvage Value will be displayed here.
Prior Depreciation
The total Prior Depreciation for each Asset will be displayed here.
Current Month Depreciation
The Current Depreciation for each Asset will be displayed here.
Current Value
The Current Value of each Asset will be displayed here.
Method
The Depreciation Method will be displayed here.
Period
The Depreciation Period will be displayed here.
Grand Total
Totals for Purchase Value, Salvage Value, Prior Depreciation, Current Depreciation, and Current Value will be displayed.
