Company Overview Company Overview
See also:
Accounts Receivable Overview
Accounts Payable Overview
Cash Accounts Overview
Credit Card Accounts Overview
Job Cost Overview
Active Job Cost Overview
Profitability Overview
The Company Overview program displays vital company information in an easy to read format. Different sections of the overview highlight important total figures from the Accounts Receivable, Accounts Payable, General Ledger and Job Costing modules. These total figures then act as a doorway to more detailed information about the module.
This overview screen can be accessed by clicking on the Overview icon and selecting the Company Overview menu item. The following screen will come into view.
The major areas of the accounting system are represented by their own detail sections. In each detail section certain fields are displayed as links, underlined in a different color. These fields are doorways to additional detail information. Each of these doorways is described below and is identified by the following 
(hotlink).
Graph (button) 
The Graph button links the user to a graphical representation of the data for that particular category. For example: This is the graph for the Cash category.
Recent Transactions (button) 
The Recent Transactions button brings up a window showing the most recent transactions in the associated module. For example, when the Recent Transactions button in the Payroll section is clicked, the following window will be displayed:
This section displays Cash account balances.
Cash Balance (hotlink)
The current balance of all Cash Accounts is displayed here. Clicking this field will display the Cash Account Overview screen.
Acid-Test Ratio
The Acid-Test Ratio, (Cash + A/R) / (A/P + Credit Cards) , is displayed in the Cash Overview section. This ratio is an indicator of how well the company can cover the company's immediate liabilities.
This section displays Credit Card account balances
Total Balance (hotlink)
The Total Balance on all Credit Card Accounts is displayed here. Clicking this field will display the Credit Card Account Overview screen.
The Year to Date Profitability of the company is listed as of the end of the current fiscal period.
YTD Profitability (hotlink)
The company's Year-to-Date Profitability is displayed here. Click this field and the Profitability Overview screen will come into view.
The Accounts Receivable section displays the current A/R balances including Open Retention, Month-to-Date Receipts, Year-to-Date and Month-to-Date Billings totals, and a breakdown of Invoices in different Aging Periods. This section gives the user a quick look at balances in Accounts Receivable.
A/R Balance (hotlink)
The current balance from all unpaid A/R Invoices is displayed here. Clicking on this field will display the Accounts Receivable Overview which displays a list of all open A/R Invoices divided into their respective aging periods.
Open Retention
The total amount of any unpaid Retention is displayed here.
Total Receivables
The total A/R Balance plus any unpaid Retention is displayed here.
MTD Receipts
The total amount of all payments received during the current month is displayed here.
MTD Billings (hotlink)
The total balance of all Invoices billed during this month is listed here. Clicking this field displays the Accounts Receivable Invoice Overview listing all Invoices billed during the current month.
YTD Billings (hotlink)
The total balance of all Invoices billed during the current year is listed here. Clicking this field displays the Accounts Receivable Invoice Overview listing all Invoices billed during the current year.
Current (hotlink)
The total of all invoices due today is displayed here. Clicking this field displays the Accounts Receivable Invoice Overview listing all Invoices due today.
Aging: 1-30 Days, 31-60 Days, 61-90 Days, 91-120 Days, 121+ Days (hotlink)
The total balances of all unpaid Invoices is broken into the traditional Aging Periods and displayed here. Clicking these fields displays the Accounts Receivable Invoice Overview listing all Invoices in the selected Aging Period.
The Accounts Payable section displays the current A/P balances including Open Retention, Available Discount, Amounts due this month, and a breakdown of Invoices in different Aging Periods. This section gives the user a quick look at balances in Accounts Payable.
A/P Balance (hotlink)
The current balance from all unpaid A/P Invoices is displayed here. Clicking on this field will display the Accounts Payable Overview which displays a list of all open A/P Invoices.
Open Retention
The total amount of any unpaid Retention is displayed here.
Total Payables
The total A/P Balance plus any unpaid Retention is displayed here.
Discount Available (hotlink)
The total amount of Discounts currently available is displayed here. Clicking this link will open the Accounts Payable Overview which will display a list of all open A/P Invoices sorted by Discount Date.
Due (Today, 1 Week, 2 Weeks, 3 Weeks)
The total balance of unpaid Invoices due this month will be displayed in the appropriate time category.
Current (hotlink)
The total of all invoices due today is displayed here. Clicking this field displays the Accounts Payable Invoice Overview listing all Invoices due today.
Aging: 1-30 Days, 31-60 Days, 61-90 Days, 91-120 Days, 121+ Day (hotlink)
The total balances of all unpaid Invoices is broken into the traditional Aging Periods and displayed here. Clicking these fields displays the Overdue Invoices by Vendor by Aging Period listing all Invoices in the selected Aging Period.
Cash Managment Overview (hotlink)
Clicking this link will open the Cash Management Overview which shows all expected cash receipts and payments and gives a cash forecast.
The Total Open Contracts, To be Billed and Received, and Billed and Received to Date amounts are listed. This is a valuable tool that presents an up to date, accurate picture of Active Jobs. Most of the fields are for information only. The exceptions are listed below.
Total Contracts
The total contracted amount of all Open Jobs is displayed here.
Billed To Date
The total amount of Open Jobs that has already been Billed is displayed here.
Received To Date
The total amount from Open Jobs that has been Received is displayed here.
To Be Billed
The remaining amount to be Billed on Open Jobs is displayed here.
To Be Received
The remaining amount to be Received from Open Jobs is displayed here.
Job Costs (hotlink)
The actual Cost incurred for all Open Jobs is displayed here. Click this link to view the Job Cost Overview sceen.
This section displays Payroll totals for the current year.
YTD Payroll (hotlink)
The Year-to-Date Payroll amount is displayed here. Click this field to display the Payroll Overview screen.
This section displays Equipment cost totals for the current year.
YTD Equipment (hotlink)
The Year-to-Date Equipment cost total is displayed here. Click this field to display the Equipment Cost Overview screen.
This section displays totals from Open Purchase Orders.
Open POs (hotlink)
The total amount from Open POs is displayed here. Click this field to view the Purchase Order Overview screen.