Payroll OSHA Reports Payroll OSHA Reports
Reports are available for reporting on the job illnesses and injuries to the Occupational Safety and Health Administration (OSHA). These reports include Form 301 Injury and Illness Incident Report, Form 300 Log of Work Related Injuries and Illnesses, and Form 301a Summary of Work Related Injuries and Illnesses. Select OSHA Reports from the Payroll Reports Menu and the following screen will come into view.
Add or Change (button)
Press the Add or Change button to add or modify a Deduction Report. For more information, see Adding or Changing an OSHA Report.
Delete (button)
Press the Delete button and the following screen comes into view. Press the Yes button and the highlighted record will be deleted and the previous screen comes into view. If the No button is pressed, the program returns to the previous screen.
Print (button)
To print a report, press the Print button. For more information, see Printing Reports.
Note: If the message "Nothing to Print" comes into view when the Print button is pressed, there are two main causes:
A. There is no information within the selected limits. Remove all limits, then, one at a time, reinsert the limits. If the report still will not print, insert a new report title.
B. No report title is selected. The report title is used to store the selected limits. A report title must be selected in order for the report to print.
This button closes the program and returns to the main screen.
Help (button)
see How to use Help
Adding or Changing an OSHA Report
Pressing the Add or Change button will bring the following screen into view. This screen displays the possible limits that may be set.
Report Type
This limit screen will allow for printing of either Form 300 (with or without summary page Form 300a) or Form 301 for single incidents. Select which report is desired.
Check the "Blank Form" box to print a blank copy of Form 301.
Paper Size
Select either Letter or Legal size for the printed report.
Dates
If Form 300 is selected, indicate the Report Year in this field. All incidents that occurred within the selected reporting year will be included on the log (form 300) and the summary (form 300a).
If Form 301 is selected, a range of dates can be specified here. Forms 301 will only be printed for incidents that occurred between the start and end dates entered.
Use this section to limit the report by employee. Use the Range setting to set a range of employee numbers. Use the List setting to specify a list of employees to be included.
All, Range, List (radio buttons)
Select the All radio button to ignore Employee reporting limits. Select Range to enter a range of Employees in the From and To fields. Select List to report on a list of selected Employees.
From
Selects the first employee in a range of employees or a single employee. To select a limited number of employees, enter the first employee's ID number or name in the range of numbers or press the lookup button and the Employees screen will come into view. Highlight the desired employee and press the Select button.
To
Selects the last employee in a range of employees or a single employee. To select a limited number of employees, enter the last employee's ID number or name in the range of numbers or press the lookup button and the Employees screen will come into view. Highlight the desired employee and press the Select button.
Edit Employee List (button)
Click the Edit Employee List button to add or remove Employees from the list of Employees to be included in the report. The following screen will come into view.
Retrieve a Saved List / Save This List for Future Use (buttons)
Use these buttons to save the current list of included records for future use, or to retrieve a previously saved list. See Saved Report Limit Lists for more details.
Available Records
All Available Employees that are not included in the list are displayed in these columns.
Included Records
All Included Employees are listed in these columns. Use the arrows to move selected records or all records between the Available and Included areas.
Click this button to save the current settings and print the report immediately, without having to return to the Report Title browse window.
Report Sample - Form 300 Log of Work-Related Injuries and Illnesses
Report Sample - Form 300a Summary of Work-Related Injuries and Illnesses
Report Sample - Form 301 Injury and Illness Incident Report
