Reprint Check Stubs Reprint Check Stubs
Even though every paycheck prints with an attached pay stub, and payment history information is available through the Earnings Detail Report feature, there may be times when an employee needs a historical record of previous paycheck stubs. This program, accessed from the Payroll > Payments menu, will allow the user to print reproductions of check stubs from prior pay periods.
Add or Change (button)
To modify the information used in generating the report, press the Add button or highlight the desired report title and press the Change button. For more information, see Add or Change a Check Stub Report
Press the Delete button and the following screen comes into view. Press the Yes button and the highlighted record will be deleted and the previous screen comes into view. If the No button is pressed, the program returns to the previous screen.
To print a report, highlight the desired report title and press the Print button. For more information, see Printing Reports.
Report Description: Payroll Check Stub Reprint Report
Report Sample: Payroll Check Stub Reprint Report
Note: If the message "Nothing to Print"comes into view when the Print button is pressed, there are two main causes:
A. There is no information within the selected limits. Remove all limits, then, one at a time, reinsert the limits. If the report still will not print, insert a new report title.
B. No report title is selected. The report title is used to store the selected limits. A report title must be selected in order for the report to print.
This button closes the program and returns to the main screen.
Add or Change a Check Stub Report
To Add or Change a report, press the appropriate button and the following screen will come into view. This screen displays the possible limits that may be set. If no limits are set, the report will print all check stubs for all employees for all time. This could be very time consuming. More often than not, this report will be printed for a single employee for a specified date range.
Following is a description of each of the limits. Check the appropriate boxes and enter the desired limits. When all the desired limits have been set, press the OK button to save the settings. Press the Cancel button to return to the browse screen without saving the settings.
Report Title
The title of the report. Warning: The title is used to store the selected limits. If no title is entered for the report, the message "Nothing to Print" will come into view when trying to print the report.
User
Enter the User ID of the report creator.
Lock (check box)
If this option is selected, only the User listed in the User field can change or delete this report.
Employees
Use this section to limit the report by employee. Use the Range setting to set a range of employee numbers. Use the List setting to specify a list of employees to be included.
All, Range, List (radio buttons)
Select the All radio button to ignore Employee reporting limits. Select Range to enter a range of Employees in the From and To fields. Select List to report on a list of selected Employees.
From
Selects the first employee in a range of employees or a single employee. To select a limited number of employees, enter the first employee's ID number or name in the range of numbers or press the lookup button and the Employees screen will come into view. Highlight the desired employee and press the Select button.
To
Selects the last employee in a range of employees or a single employee. To select a limited number of employees, enter the last employee's ID number or name in the range of numbers or press the lookup button and the Employees screen will come into view. Highlight the desired employee and press the Select button.
Edit Employee List (button)
Click the Edit Employee List button to add or remove Employees from the list of Employees to be included in the report. The following screen will come into view.
Retrieve a Saved List / Save This List for Future Use (buttons)
Use these buttons to save the current list of included records for future use, or to retrieve a previously saved list. See Saved Report Limit Lists for more details.
Available Records
All Available Employees that are not included in the list are displayed in these columns.
Included Records
All Included Employees are listed in these columns. Use the arrows to move selected records or all records between the Available and Included areas.
Dates
If the Select Dates box is not checked, check stubs for all dates will be printed.
Select Dates (check box)
Activates the ranges defined on the next lines. This option may be used to limit dates to a particular range of dates or to a specific date. To limit transactions to a single date, enter that date in both the From and To fields.
From
Selects the first date in a range of dates or a single dates. Enter the date or press the lookup button and a Calendar will come into view.
To
Selects the last date in a range of dates or a single date. Enter the date or press the lookup button and a Calendar will come into view.
Check Numbers
If the Select Check Numbers box is not checked, all check numbers will be printed for the selected employee(s) and date(s).
Select Check Numbers (check box)
Activates the ranges defined on the next lines. This option may be used to limit checks to a particular number or range of numbers. To limit checks to a particular range of check numbers, enter the first and last numbers of the desired range. To limit checks to a single number, enter that number in both the From and To fields.
From
Selects the first check in a range of numbers or a single number. Enter the check number.
To
Selects the last check in a range of numbers or a single number. Enter the check number.
New page for each employee (check box)
If this box is checked, the report will not print check stubs for more than one employee on a page.
Report Description-Payroll Check Stub Reprint Report
This report shows a recreation of the requested check stub information.
Report Sample-Payroll Check Stub Reprint Report
